Timesheet Calculator - Free Weekly Time Sheet Tool

This timesheet calculator turns daily start and end times into a weekly time sheet total. It is useful for hourly employees, contractors, managers, and small business owners who need to confirm hours before payroll or invoicing. Enter each work period, subtract unpaid breaks, and the calculator shows total hours, regular hours, overtime hours, break time, and optional pay.

The calculator is intentionally simple: one row per day, with an optional hourly rate. If you need a clock-in/clock-out focused tool, use the time card calculator. If you already know overtime hours and only need pay, use the overtime calculator.

How to Use This Timesheet Calculator

The results update immediately. You can copy the summary from the page controls or share the URL with the current values encoded in the address bar.

Weekly Timesheet Formula

Daily hours = Time out - Time in - Unpaid break
Weekly hours = Sum of daily hours
Regular hours = Hours up to the overtime threshold
Overtime hours = Hours above the overtime threshold

When hourly pay is included:

Regular pay = Regular hours x Hourly rate
Overtime pay = Overtime hours x Hourly rate x Overtime multiplier
Total pay = Regular pay + Overtime pay

Example Weekly Timesheet

With a 40-hour overtime threshold, this weekly timesheet has 40 regular hours and 3 overtime hours. At $24 per hour and 1.5x overtime, regular pay is $960, overtime pay is $108, and estimated total pay is $1,068 before taxes and deductions.

Timesheet Tips for Small Teams

• Collect timesheets consistently - Choose one weekly cutoff and avoid changing the pay-period review process.
• Require break detail - A timesheet without meal break information can create payroll disputes.
• Review overtime before payroll closes - Small mistakes can become expensive once payroll is submitted.
• Separate schedule planning from actual time worked - A schedule is the plan; a timesheet is the record. Use the work schedule maker to plan future coverage.
• Keep local rules in mind - Some states use daily overtime, meal penalty rules, or industry-specific requirements.

Timesheet vs. Time Card

People often use “timesheet” and “time card” interchangeably, but they can mean different workflows. A time card usually comes from punch times or clock records. A timesheet is often a weekly summary used for payroll approval, client billing, or project tracking. This page uses clock times because that is the safest way to total hours accurately, but the result can be used as a simple weekly timesheet summary.

When to Add Pay

The hourly rate field is optional. Leave it blank if you only need hours. Add it when you want a quick estimate of payroll cost, overtime exposure, or contractor billing. If the worker is a freelancer or contractor setting a price rather than tracking hourly employee pay, the freelance rate calculator may be a better fit.

Payroll Caution

This calculator does not replace payroll software or legal guidance. It does not apply tax withholding, benefits, shift differentials, PTO, tips, or state-specific wage rules. Use it to catch math errors, compare weekly totals, and prepare cleaner payroll inputs.